And like most people, I use email and a calendar program on a daily basis. These round out my main tech tools.
Email isn’t really advanced technology, and there are many programs you can use. But here are a few things I’ve learned about working with email.
- I try to empty my inbox every day. You shouldn’t have a bunch of email awaiting response in your Inbox. Sit down and clean that thing out and empty it every day. I NEVER keep tasks in my email Inbox…if something arrives that I need to do, I create a task in Things and assign it a deadline. Michael Hyatt’s post on this subject is excellent.
- I have four or five different email addresses but all of them come to my Mac Mail inbox. I rarely use the Gmail interface or access my email on another computer. The SMTP servers keep my mail folders on my computer indention to the mail folders on my iPhone.
- I get Twitter DM alerts in my email Inbox, but not mentions or other social media notifications.
As far as my calendar, I use the simple iCal program that came with my MacBook Air. It does everything I need to do. Here are a few things I do:
- I have several calendars, but I see them all in one place. I have a personal calendar and several work calendars. I share all of these calendars with my wife and she shares her calendar with me and iCloud keeps everything in sync.
- I put birthdays on my calendar with a 4 day notification if I want to send that person a hand-written birthday card.