No technology or organizational tool is perfect, and no tool on it’s own will make much of a difference. But when you learn to leverage tools properly, and stick with them over time, they can really help you stay organized and get stuff done. So far, I’ve talked to you about Evernote and Things.
The third tool I use to stay organized is Dropbox.
Dropbox is a simple file-sharing service that I use to backup and sync all of my documents and files. Instead of keeping files in the default documents folder, I put everything in the Dropbox folder, which is automatically synced with the cloud. Dropbox keeps all of my documents and files organized.
Here’s how I use Dropbox.
- I pay for an extra 50 Gigs of storage so I literally have every file saved and synced on Dropbox.
- If I need to share a file, I simply stick it in the public folder, right click on it, get a public link and send that link to the appropriate person. File sharing is super easy with Dropbox.
- I can access all of my files on my IOS devices or any other computer.
- Dropbox works like a backup as well. I still back up my entire computer using Time Machine and a portable hard drive that’s kept in a fireproof safe. But knowing my important files are synced is nice.
- Dropbox is so much nicer than Google Docs because it lets me keep my folders organized the way I want to organize them, and I’m not limited by file type or formatting issues.
Are you a Dropbox user?