Technology Tools and How I Use Them (Part 4)

April 19, 2012 by Michael Lukaszewski - No Comments

Evernote.  Things.  And Dropbox.  Three tools I use to stay organized and synced.

And like most people, I use email and a calendar program on a daily basis.  These round out my main tech tools.

Email isn’t really advanced technology, and there are many programs you can use. But here are a few things I’ve learned about working with email.

  1. I try to empty my inbox every day. You shouldn’t have a bunch of email awaiting response in your Inbox. Sit down and clean that thing out and empty it every day. I NEVER keep tasks in my email Inbox…if something arrives that I need to do, I create a task in Things and assign it a deadline. Michael Hyatt’s post on this subject is excellent.
  2. I have four or five different email addresses but all of them come to my Mac Mail inbox. I rarely use the Gmail interface or access my email on another computer. The SMTP servers keep my mail folders on my computer indention to the mail folders on my iPhone.
  3. I get Twitter DM alerts in my email Inbox, but not mentions or other social media notifications.

As far as my calendar, I use the simple iCal program that came with my MacBook Air. It does everything I need to do. Here are a few things I do:

  1. I have several calendars, but I see them all in one place. I have a personal calendar and several work calendars. I share all of these calendars with my wife and she shares her calendar with me and iCloud keeps everything in sync.
  2. I put birthdays on my calendar with a 4 day notification if I want to send that person a hand-written birthday card.

Evernote.  Things.  Dropbox.  Email.  And a calendar.  Those are the five workflow tools that keep things simple and organized for me.